Annual General Meeting
A General Meeting that was exceptionally held behind closed doors
Given the exceptional context of the Coronavirus (Covid-19) epidemic and in accordance with the dispositions of the ordinance no.2020-321 of 25 March 2020, the Board of Directors decided on 12 May 2020 that the Annual General Meeting of the Company, which was initially scheduled at the Palais des Congrès in Paris on 21 April 2020, convened on 30 June 2020 at 41, rue Martre in Clichy, would be held behind closed doors, without the physical presence of the shareholders and other persons having the right to attend.
No admission card was issued.
THE WEBCAST OF THE GENERAL MEETING
In the context of the health crisis linked to Covid-19, shareholders were unable to physically attend the Meeting.
L’Oréal's Annual General Meeting was held behind closed doors and broadcast live on Tuesday 30 June 2020. Watch the full replay of the webcast here below:
TO EXERCISE YOUR RIGHT TO VOTE
In this context, shareholders are invited to vote by correspondence using the voting form or via the Internet on the Votaccess secure voting platform, or to give their proxy to the Chairman of the General Meeting or any other natural or legal person.
All shareholders have the right to attend the Annual General Meeting regardless of the number of shares held or their way of custody (registered or bearer shares). This right is subject to the accounting registration of the shares no later than the second working day prior to the Annual General Meeting, namely on Friday 26 June 2020 at 00h000 (Paris local time).
All L’Oréal shares are convened to the Annual General Meeting on 30 June 2020 namely the following ISIN codes: FR0000120321, FR0011149590, FR0013374436 et FR0013459336.
A- Voting rights
The shareholder may exercise his right to vote only remotely and before the General Meeting. The shareholder therefore has two possibilities to exercise his right to vote:
- by correspondence: vote or be represented by giving a proxy to the Chairman of the Meeting or to a proxy;
- by Internet: vote or be represented by giving a proxy to the Chairman of the Meeting or to a proxy.
It is specified that no admission card will be delivered.
Vote by post
For registered shareholders, the voting form to complete is automatically attached to the convening notice. For holders of bearer shares, your request must be addressed to your account-keeping institution, which is responsible for transmitting the participation form accompanied by a certificate of participation to BNP Paribas Securities Services. Any request for a participation form must, to be honored, be received no later than Tuesday 23 June 2020 at midnight (Paris time). To be taken into account, this duly completed form must then reach BNP Paribas Securities Services no later than Friday 26 June 2020 at midnight (Paris time), using the enclosed “T” envelope.
Vote via Internet
L’Oréal also offers its shareholders the opportunity to vote online before the General Meeting, on a dedicated secured site, under the following conditions:
You are a registered shareholder:
For directly registered shareholders, log in to the Planetshares website: https://planetshares.bnpparibas.com, using the identification number and password which have been provided to you and which you usually use to consult your account.
For managed registered shareholders, use the paper voting form enclosed with the convening notice, which contains your identifier in the top right-hand corner.
You are a holder of bearer shares:
You can use the “Votaccess” service to vote via Internet, if the financial intermediary managing your shares offers this service. To access the “Votaccess” service, which will be available from Wednesday, June 10th, 2020 until the day before the Annual General Meeting, namely until Monday, June 29th, 2020 at 3 p.m. (Paris time), connect to your financial intermediary’s “stock market” (“Bourse” portal). Access to the "Votaccess" platform via the Internet portal of the shareholder's account-keeping establishment may be subject to specific conditions of use defined by this establishment. Consequently, bearer shareholders interested in this service are invited to contact their account holder in order to be aware of these conditions of use.
The secured site https://planetshares.bnpparibas.com and the « Votaccess » service will be open from Wednesday 10 June until Monday 29 June 2020, 3 p.m. (Paris local time)
To prevent overloading of the dedicated secure website, it is recommended not to wait until the day before the Annual General Meeting to vote.
Please note that any shareholder who has already cast his vote at a distance, sent a proxy or a certificate of participation under the legal conditions may choose another mode of participation in the meeting provided that his instruction in this regard reaches the company until the fourth day preceding the date of the General Meeting, i.e. no later than Friday 26 June 2020 at midnight (Paris time).
Please note that the shareholder who has already expressed his vote has the option of selling all or part of his shares. However, if the transfer is settled before Friday 26 June 2020 at midnight (Paris time), the company invalidates or modifies accordingly, as the case may be, the vote cast at a distance, the power, or the certificate of participation.
No transfer of ownership made from Friday 26 June 2020 at midnight (Paris time), whatever the means used, will not be notified by the authorized intermediary or taken into consideration by the Company, notwithstanding any agreement to the contrary.
Article R. 225-79 of the French Commercial Code makes it possible to revoke a proxy who has previously been appointed. The proxy given for an Annual General Meeting can be revoked in the same forms as are required to appoint the proxy. Holders of bearer shares must mandatorily ask the institution that is the custodian of their shares to send written to the service Assemblées Générales, BNP Paribas Securities Services – CTS Assemblées Générales – Les Grands Moulins de Pantin 9 rue du Débarcadère – 93761 Pantin Cedex.
Designations or revocations of office expressed by post must reach the company up to the fourth day preceding the date of the general meeting, i.e. no later than Friday 26 June 2020 at midnight (Paris time).
Appointments or revocations of proxies sent in on paper must be sent no later than 4 calendar days prior to the date of the Annual General Meeting, namely at the latest Friday, June 26th, 2020 at midnight (Paris local time).
The notification of the appointment or revocation of a proxy can be made quicker via internet, under the following conditions:
Directly or managed registered shareholder:
The shareholder will have to make his request on PlanetShares website: https://planetshares.bnpparibas.com by logging in with as mentionned above. When connected, the registered shareholder will have to follow the indications shown on the screen to access the “Votaccess” website to appoint or revoke a proxy.
If the financial intermediary is connected to Votaccess:
The shareholder will have to log in to his/her financial intermediary’s “Stock market” (“Bourse”) portal and access his/her securities account or share savings account in order to access the “Votaccess” portal.
If the financial intermediary is not connected to Votaccess:
The shareholder will have to send an email to the following address: [email protected] This email must mandatorily contain the following information: name of the Company and date of the Annual General Meeting, last name, first name, address, bank account details of the person granting the proxy and the last name, first name and, if possible, the proxy’s address. The shareholder will mandatorily have to ask the financial intermediary which manages his/her securities account to send written confirmation to the Service Assemblées Générales of BNP Paribas Securities Services – CTS Assemblées Générales – Grands Moulins de Pantin – 9‑rue du Débarcadère – 93761 Pantin Cedex.
Only notifications of appointment or revocation of proxies may be sent to the above-mentioned e-mail address and any request or notification made to this address for another purpose will not be taken into consideration and/or processed.
Designations or revocations of office expressed by electronic means must reach the company up to the fourth day preceding the date of the general meeting, i.e. no later than Friday 26 June 2020 at midnight (Paris time). The proxy of registered shareholders must send their voting instructions for the exercise of their mandates in the form of a scanned copy of the single voting form, to BNP Paribas Securities Services, by email to the following address : [email protected]. The form must bear the surname, first name and address of the mandatary, the mention "As mandatary", and must be dated and signed. Voting directions are indicated in the "I vote by mail" box on the form. This form must be sent no later than the fourth day prior to the date of the Meeting, no later than Friday 26 June at midnight (Paris local time).
The shareholder's proxy should contact the account holder, which will inform him of the voting procedures to be followed.